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Canada Day Task Force
As Revised 2004
Establishment and Authority
The Canada Day Task Force is a special Task Force established by City Council.
The composition of the Canada Day Task Force shall be:
Community Members
There will be members selected from the community to sit on the Task Force. The number ranges from four to ten. These members are appointed by the Mayor. The Mayor will appoint the Chairperson of the Task Force.
Staff Resource
The Parks and Recreation Community and Civic Events Program Coordinator will sit on the Task Force as support staff. The Parks and Recreation Director and the Recreation Deputy Director will also be a staff resource to the Task Force.
The overall objective of this Task Force is to act as the primary coordinators of the City of Port Coquitlam’s Canada Day event in the following areas (illustrative but not exclusive to):
- Entertainment / Community Showcase
- Food / Concessions
- Logistics
- Multicultural Area
- Organization
- Promotions
- Secretarial duties
- Security
- Special Activities
- Volunteer Coordination
To develop a subcommittee, as necessary, to assist with their roles in the planning process and the day of the event.
To coordinate and support the efforts of the organizations / individuals and subcommittee(s) involved in offering the activities that contribute to the Canada Day event.
To work in cooperation with the City of Port Coquitlam.
To report to the Community and Civics Event Coordinator with any questions or concerns.
Procedures
The Canada Day Task Force shall meet on a regular basis at the call of the Chairperson. Place and time to be determined by the Chairperson.
Agenda and minutes for each Committee meeting shall be prepared and distributed in a timely manner. The distribution list for Committee Agendas and minutes shall include a full package Agenda to all Council members, an email copy of the Agenda page only to Department Heads and an email copy of minutes to Council and Department Heads. The original Agenda and the signed copy of the minutes are forwarded to the City Clerk. The senior staff resource person assigned to the Committee has the responsibility of ensuring that the foregoing is carried out.
