Companies or organizations wishing to film in Port Coquitlam must complete and submit to the City of Port Coquitlam a completed Filming Application Package as soon as possible, and no later than five working days before filming is scheduled to commence.
No filming will take place in public areas where and when special events are scheduled (e.g. May Day, Canada Day, Greek Day, Harvest Festival, etc.).
Prior to Filming
Confirm approval of Filming Application
All filming applications must be approved by the Director of Development Services prior to the filming taking place.
Submit fees and security deposits
Payment of all fees and security deposits must be received by the Development Services Department a minimum of three business days before filming is to commence.
- A non-refundable Permit Fee of $750, to cover the cost of administration time, is required at the time of application.
- Payment for a City Location Supervisor (at the discretion of the Direction of Development Services) and any other City staff (staff hourly rate) and materials required, including signage to restrict parking or close roads, is required. This cost to be invoiced by the Finance Division.
- Deposit (minimum amount is $5,000) to cover the cost of City staff helping in preparation for the filming such as signage, traffic control, relocating municipal equipment, etc. Final costs will be based on actual time including overtime, materials, supervision, overhead and any damages to City Property. The deposit is refunded upon satisfactory completion of filming, inspection, and payment of all City invoices.
- Rental fees for City buildings and facilities, parks and/or road closures. Civic facilities are usually only available after regular working hours; some recreation facilities may be used during working hours subject to approval from the Director of Parks. A rental fee of $150 per hour is applicable for the use of civic amenities.
Obtain a business licence from the Bylaw Services Division
Secure a permit for any fireworks or “Movie Pyrotechnics” as required by the Fire Protective Services Bylaw 3880. Contact the Fire Department at 604.927.5466 for permit details and application.
Notify The Business Improvement Association If Required
For filming taking place in the downtown area, provide filming details to the Business Improvement Association.
Provide to the City an accurate location sketch showing:
- all filming locations
- fire access routes
- all parking locations needed for crew, trailers and equipment
- all road closures needed and times of closure plus any “No Parking” signage and traffic control that may be required (Street closures for arterial roads are limited to non-rush hours only)
- any City property that may be required to be relocated or removed during filming
- alterations to grounds and buildings
Coordinate traffic control measures with the Coquitlam RCMP (Tel 604.945.1550) and receive approval from the Director of Engineering & Operations. Payment is to be paid directly to the City.
Deliver a letter (to be approved by the Director of Development Services) to surrounding neighbours and businesses informing them of filming dates and times and including a contact name and telephone number. This letter must be delivered a minimum of three business days before filming is to commence.
Lost business compensation
Arrange approval and compensation for lost business with individual businesses.
Translink Special Events
Liaise with Translink Special Events (Tel 604.453.4609) regarding any disturbances to transit services.
Observe all City Bylaws
Certificate of Insurance
Complete Certificate of Insurance with the City of Port Coquitlam as the additional named insured. The minimum insurance coverage amount is five million dollars. The insurance policy shall provide that no expiry, cancellation, or material change in the policy shall become effective until after thirty (30) days of notice of such cancellation or change is given to the City of Port Coquitlam by registered mail.
Appoint and provide contact information for one company representative to address all filming issues (usually the Location Supervisor).
When filming is completed, the property must be returned to the same or better condition as when the application was received. Inspection to be done by the City and all repairs completed to the satisfaction of the Director of Development Services. Any repairs will be the responsibility of the production company.
Development Services Department