Invite the Mayor

The Mayor’s Office receives numerous invitations to various events in and around Port Coquitlam. Please provide as much notice as possible – a month is preferred – when inviting the Mayor to your event.

Requests must include:

Name or type of event
Event date, time, location and schedule of events
Contact person and their daytime contact details
Role the Mayor would be asked to play (e.g. speak or take part in a ceremony)
The subject of the meeting.

To submit a request, fill out the online form below:

Once the Mayor has reviewed the invitation, you will receive a response indicating if he can or can’t attend. In some cases, the Acting Mayor or a member of Council may represent the Mayor at events.

Event Invitation Worksheet

Contact Details

Name of Organization: *

Address of Your Organization: *

Address of Your Organization:

City

Province

Postal Code

Contact Telephone Number: *

Email Address: *

Organization Details

How long have you been in Port Coquitlam?

What is your motto/mission statement?

How many employees/members do you have?

What event/accomplishment(s) are you most proud of?

Do you have a website where we could find out more?

Event Details

Day and Date of Function:

Time of commencement of event:

Time of conclusion (estimated):

Time

Nature of the function:(e.g. Dinner, Presentation, Grand Opening, Anniversary Celebration, Annual Meeting, etc. - please explain.)

Address of the function/event:(Please indicate whether this is an outdoor event.)

Parking - Is there designated parking for invited guests? (If there is none, please advise on nearest pay parking and/or on-street parking available.)

Agenda (Schedule of Events):

Order of Speakers (if applicable and not noted in your schedule of events or agenda):

Please list names and titles of other dignitaries attending:

Whom should the Mayor report to upon arrival?

Do you require the Mayor for a special purpose? (e.g. to present awards, give a speech, propose a toast, etc. – please explain)

If you require a speech, please indicate approximate length of speech:

Is there a specific message/focus you would like the Mayor to address?

Will there be a podium?

Yes

Has the media been notified of this event?

Yes

Additional Information:

reCAPTCHA

Personal information entered on this form is collected under the authority of section 26(c) of the Freedom of Information and Protection of Privacy Act (FOIPPA) for the purposes of processing your request . If you have any questions or concerns about how your information will be used, contact the City’s Records and FOIPPA Administrator at 604.927.5250 or corporateoffice@portcoquitlam.ca.