Public hearings are a formal process held by City Council to receive public input on development projects that require amendments to the Zoning Bylaw or Official Community Plan.
Public hearings take place between the second and third readings of a bylaw amendment, and are usually held at 6 pm at the beginning of a regular Council meeting.
The public may also submit written correspondence, which will form part of the record.
What is the notification process?
Notice of the time and place of each public hearing is placed in two consecutive issues of the local newspaper and includes information about the general intent of the proposed bylaws and the property address.
The notice is also posted on the notice board in front of City Hall, and is sent to the owners and occupants of properties within 120 metres of the boundaries of the subject property.
Where do I get information about the bylaw?
Copies of the proposed bylaw and the relevant background reports can be reviewed without an appointment at the Corporate Office at City Hall during regular business hours.
Questions about the proposed bylaw and its development application should be directed to Development Services at 604.927.5244.
What happens at a public hearing?
At public hearings with a large number of speakers, those who wish to speak may be asked to sign a list upon arrival.
All public hearings follow the same procedure:
- The Mayor reads an opening statement to the public, indicating what will happen next.
- The Corporate Officer informs Council of any written submissions received prior to the public hearing.
- The Director of Development Services gives a descriptive overview of what is proposed by the bylaw.
- The applicant is given an opportunity to comment on the application.
- Members of the public are invited to make verbal submissions.
- The speakers then indicate whether or not they support the bylaw and why.
- Speakers may also present written submissions to the Corporate Officer.
- Members of Council may ask questions at any time but will not speak their views or debate the bylaw.
- When there is no one else wishing to speak, the public hearing is then closed.
- There may be more than one public hearing held on the same night.
- The public hearing is live-streamed and recorded online for public viewing through the City’s website archives. By attending the event, you consent to your personal information being collected and disclosed as per sections 26(c), 26(g), 33.1(1)(q), and 33.2(a) of the Freedom of Information and Protection of Privacy Act.
How do I make a written submission?
Those with written submissions are encouraged to submit to firstname.lastname@example.org by noon on the Monday before the public hearing. However, they can still be submitted on the day of the public hearing. Please note that all correspondence submitted to the City of Port Coquitlam in response to a Public Hearing consultation will form part of the public record and will be published in a meeting agenda, which is posted on the City’s website when the matter is before the Council. The City removes reference to personal names, addresses, and emails before posting the information online for public access.
Corporate Office is on the third floor of City Hall
2580 Shaughnessy Street, Port Coquitlam, V3C 2A8
What happens after the public hearing is closed?
After a public hearing is closed, Council is not permitted to listen to any further delegations or receive any written submissions on the same bylaw.
Usually, Council will consider third reading of the bylaw on the same night as the public hearing, but may postpone the vote to a future Council meeting and/or request additional information from staff.
At third reading of the bylaw, Council decides whether it wishes to proceed with the bylaw, make changes to the bylaw, or not proceed.
Location and Mailing Address
2nd Floor, City Hall
2580 Shaughnessy Street
Port Coquitlam BC
Business Hours: 8:30 am to 4:30 pm Monday to Friday (excluding statutory holidays)