CCD – Development Category

Eligibility

There are three types of initiatives that will be considered for funding under the Development Category:

  1. Capacity building initiatives (for organizations with non-profit status);
  2. Professional Development (for individuals);
  3. Community Initiatives (for arts, culture or heritage organizations that are non-incorporated that provide a clear community benefit).
  • The Development Category is not intended for projects/programs that are eligible under either the Project or Operating Categories.
  • Organizations applying to the Capacity Building Category must be incorporated, non-profit societies (federal charitable registration is not required) and have been incorporated for a minimum of one year.
  • Assistance is provided for initiatives that take place in, or are primarily focused on the City of Port Coquitlam and its residents. Eligibility is not limited to arts, heritage and cultural groups/individuals but also to any community organization, collective or individual whose proposed initiative is of an arts, heritage or cultural nature, and where adequate expertise is demonstrated to carry out the initiative.
  • Professional Development Investments are for the professional development of artists (visual, performing and literary), administrators and board members from Port Coquitlam. Artists and administrators must have completed their basic training in the arts or arts administration (university or college graduates or the equivalent in specialized training such as two or three years of self-directed study or apprenticeships). Artists must have created a modest body of work and have received some recognition at the local level. Board members must be volunteering for a Port Coquitlam not-for-profit organization that serves Port Coquitlam.
  • Applicants may submit more than one application per year, provided the funding request is not for the same project or initiative and that any outstanding projects or initiatives have been completed, with the final report submitted.

Requirements

  • Applicants to the Program must contact the Manager of Cultural Development & Community Services before submitting an application.
  • Initiatives will not be funded retroactively; therefore, applicants are advised to apply with sufficient lead in time. All project costs occurring after the date of application will be considered eligible.
  • Projects should normally be completed within one year of receiving the City’s investment.

For any given application one of the following is to be identified by the applicant indicating the nature of their proposal:

  1. Capacity Building (for organizations with non-profit status): Intended to enhance the ability of a group to meet its mandate or the ability of members to meet organizational objectives either administratively or artistically. Examples: Hire a consultant to assist with a business, succession, fundraising or marketing plan or enroll in a workshop for Board Development.
  2. Professional Development (for individuals): Professional development for administrators, artists, board members or other specialists working in the field of arts, culture and heritage.
  3. Community Initiatives (for arts, culture or heritage organizations that are non-incorporated and provide a clear community benefit): Examples: Art collective who is planning a public exhibition of their work with an interactive workshop for the public or a community group who is proposing to produce a free performing arts festival.
Online Development Category Application Form

Development Category V2
Please check mark both if you have completed them.
Address
City
Province
Postal Code
Social Media (if applicable):
$
(Previous Year)
$
(Current Year)
$
To demonstrate the organization’s value to the community, provide the following information:
(attendance, audience, students, clients, etc.)
What are you applying for? *
Capacity Building Program (For Organizations):
Please include the following:
a) detailed work plan outlining the project schedule and activities to be undertaken;
b) list of individuals from your organization participating in the project;
c) list of consultants/experts who will be engaged in the project.
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Please submit the following required documents below:
• Annual Report
• Audited Financial Statement
• Copy of Certificate of Society Incorporation
• List of Board of Directors
• List of Staff
• Related Support Documents (eg. strategic or business plans, feasibility study, needs assessment, etc.)
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
(eg. strategic or business plans, feasibility study, needs assessment, etc.)
Professional Individuals Program (for individuals):
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
If you expect to receive other sources of funding, please include these in the form.
Please submit the following required documents below:
• Current resume or CV of the applicant(s) that includes professional training and related artistic activities (3 pages maximum)
• Documentation of artistic work (eg. digital files, video links or written work)
• Or may provide a website address for further information on your practice before adjudication
• Two letters of recommendation: One from a recognized professional in your discipline, commenting on your ability and on the value of the project for your professional development and the other from your current employer.
• If your application involves taking a course, or engaging in a mentorship/internship opportunity, please provide written confirmation from the institution, teacher, advisor or mentor of the agreed upon arrangements.
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Documentation of artistic work *
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
(eg. digital files, video links or written work)
Or you may provide a website address for further information on your practice before adjudication
Two letters of recommendation: One from a recognized professional in your discipline, commenting on your ability and on the value of the project for your professional development and the other from your current employer. *
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
If your application involves taking a course, or engaging in a mentorship/internship opportunity, please provide written confirmation from the institution, teacher, advisor or mentor of the agreed upon arrangements. *
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Community Initiatives Program(for organizations, collectives and individuals):
Include specifics such as:

• Initiative title, location and date(s);
• What are you planning to do? Is this an ongoing or new initiative? If your proposed project is one part of a larger multi-phased project, please describe.
• Why are you undertaking this project? What are your goals and objectives? What do you hope to achieve? In the case of organizational applicant, how do these fit with your mission/mandate? Do your goals align with those of the City’s Cultural Plan? (please refer to Cultural Plan on pages 1-2)
• What makes the project/initiative unique, new and/or innovative? Why is it needed?
• Who will be participating? Who is on the creative team, production team or committee and what are their roles?
The following may help you answer this question:

• What changes do you expect as a result of this project (short, medium, and long term)?
• Who are the intended primary audiences and participants of the proposed project (i.e. artists, organizations, general public, members, individuals or communities)?
• How will the project impact or benefit them?
a) Include details such as ticket pricing/free activities, hours of activities open to public, venue choices, accessibility and support for persons with different abilities and special transportation options.
b) If applicable, please note if any of your activities specifically engage a diversity of publics (e.g. culturally diverse groups, children/youth, people from varied socio-economic backgrounds, First Nations peoples, and persons with disabilities).
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Maximum upload size: 67.11MB
Please submit the following required documents below:
• Two letters of community support for the proposed project and letters of confirmation from community partners.
• Related support materials (eg. brochures, program plans).
• If your application involves the production of an exhibition or performance, a letter from the hosting organization (eg. gallery, theatre) confirming the date and location of the event.
Two letters of community support for the proposed project and letters of confirmation from community partners. *
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Related support materials *
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
(eg. brochures, program plans, etc)
If your application involves the production of an exhibition or performance, a letter from the hosting organization (eg. gallery, theatre) confirming the date and location of the event.
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Please print your name.

Budget Forms 

Download the Capacity Building Program Budget form here.

Download the Community Initiative Program Budget form here.

Download the Professional Development (Individuals) Program Budget form here.

Application Package 

Download the application package here.