CCD – Operating Category
Operating Category Eligibility
- Demonstrated organizational capacity, development and stability including, but not limited to:
- in operation for a minimum of three years;
- registered as a non-profit under the BC Society Act and the existence of a Board of Directors; and
- experienced personnel (paid staff or volunteers) with the expertise required to successfully manage the organization and achieve the organization’s goals and objectives.
- Organizations must have a proven track record of relevant community service or programming.
- Organizations must meet the Assessment Criteria (listed below); inclusion in the Investment Program will not be automatic but based on a detailed organizational assessment. New applicants to the Program must contact the Manager of Cultural Development & Community Services before submitting an application.
- In addition to groups mandated to produce and present on-going programs or operate non-profit cultural facilities, organizations which operate, manage and program cultural facilities on behalf of the City as well as festival societies are also eligible to be considered within this category.
- Organizations receiving assistance through the Operating Investment Category are entitled to apply in other Investment Program Categories. (Note: in the Project Investment Category they are eligible to apply for one-time only projects, not regular programming).
- For profit ventures/companies will not be considered.
Operating Category Guidelines
- Candidates who meet the Program Eligibility Criteria can submit a proposal on an annual submission date. Proposals must be based on the Assessment Criteria (listed below). The responsibility to demonstrate a qualifying level of compliance rests with the applicant.
- A detailed review of each proposal, including a financial analysis, is conducted by Recreation Department staff in order to ascertain sound management practices, standards of excellence in programming and meaningful community impact.
- In order to promote organizational stability and long range planning, funding for an organization that has been placed in the Operating Investment Category is automatically renewed annually at the same funding level through the Department’s base budget process. However, a review process is scheduled every three years to assess potential future investments by the City.
- An annual report is required to maintain Organization Investment status; Reports are due no later than 3 months after the organization’s fiscal year end.
- Please allow up to three months for award determination notification.
- Organizations who are unsuccessful in their applications may request feedback from the Manager of Cultural Development and Community Services in order to determine which aspects of their operations would potentially benefit from further development in order to meet the threshold eligibility or enhance their ranked status.
- Demonstrated ability to deliver quality services/programs in alignment with the organization’s mission/mandate – including, but not limited to:
- past performance reviews and achievements; and
- internal assessment process (program evaluations, statistics, etc.).
- Demonstrated community involvement including, but not limited to:
- community engagement and/or outreach initiatives;
- support from the community, including financial support (memberships, donations, ticket sales, sponsorships, etc.); and
- community participation (audiences, community artists, program partners, etc.).
- Demonstrated financial responsibility including, but not limited to:
- a practice of balanced budgets* (if the organization’s budget has a significant deficit or surplus please explain how you are planning to eliminate the deficit or surplus);
- follows standard accounting and financial reporting processes; and
- evidence of other sources of funding.
- Demonstrated financial need (i.e. services that cannot be provided without financial assistance).
- Demonstrated added value to community as a result of the City’s investment.
- Extent to which an organization addresses the specific goals of the City’s Corporate Strategic Plan and Cultural Plan.