CCD – Operating Category

Deadline

  • Spring intake: April 30

Eligibility

  • Demonstrated organizational capacity, development and stability including, but not limited to:
    • In operation for a minimum of three years;
    • Registered as a non-profit under the BC Society Act and the existence of a Board of Directors; and
    • Experienced personnel (paid staff or volunteers) with the expertise required to successfully manage the organization and achieve the organization’s goals and objectives.
  • Organizations must have a proven track record of relevant community service or programming.
  • Organizations must meet the Assessment Criteria (listed below); inclusion in the Investment Program will not be automatic but based on a detailed organizational assessment. New applicants to the Program must contact the Manager of Cultural Development & Community Services before submitting an application.
  • In addition to groups mandated to produce and present on-going programs or operate non-profit cultural facilities, organizations which operate, manage and program cultural facilities on behalf of the City, as well as festival societies, are eligible to be considered within this category.
  • Organizations receiving assistance through the Operating Investment Category are entitled to apply in other Investment Program Categories. (Note: in the Project Investment Category, they are eligible to apply for one-time only projects, not regular programming).
  • For profit ventures/companies will not be considered.

Guidelines

  • New applicants to this category must contact the Manager of Cultural Development & Community Services before submitting an application: Carrie Nimmo – Tel 604.927.7915; nimmoc@portcoquitlam.ca
  • Applicants who meet the Program Eligibility Criteria can submit a proposal on an annual submission date. Proposals must be based on the Assessment Criteria (listed below). The responsibility to demonstrate a qualifying level of compliance rests with the applicant.
  • A detailed review of each proposal, including a financial analysis, is conducted by Recreation Department staff in order to ascertain sound management practices, standards of excellence in programming and meaningful community impact.
  • In order to promote organizational stability and long range planning, funding for an organization that has been placed in the Operating Investment Category is automatically renewed annually at the same funding level through the Department’s base budget process. However, a review process is scheduled every three years to assess potential future investments by the City.
  • An annual report is required to maintain Organization Investment status; Reports are due no later than 3 months after the organization’s fiscal year end.
  • Please allow up to three months for award determination notification.
  • Organizations who are unsuccessful in their applications may request feedback from the Manager of Cultural Development and Community Services in order to determine which aspects of their operations would potentially benefit from further development in order to meet the threshold eligibility or enhance their ranked status.

Assessment Criteria

  • Demonstrated ability to deliver quality services/programs in alignment with the organization’s mission/mandate – including, but not limited to:
    • past performance reviews and achievements; and
    • internal assessment process (program evaluations, statistics, etc.).
  • Demonstrated community involvement including, but not limited to:
    • community engagement and/or outreach initiatives;
    • support from the community, including financial support (memberships, donations, ticket sales, sponsorships, etc.); and
    • community participation (audiences, community artists, program partners, etc.).
  • Demonstrated financial responsibility including, but not limited to:
    • a practice of balanced budgets* (if the organization’s budget has a significant deficit or surplus please explain how you are planning to eliminate the deficit or surplus);
    • follows standard accounting and financial reporting processes; and
    • evidence of other sources of funding.
  • Demonstrated financial need (i.e. services that cannot be provided without financial assistance).
  • Demonstrated added value to community as a result of the City’s investment.
  • Extent to which an organization addresses the specific goals of the City’s Corporate Strategic Plan and Cultural Plan.
Complete the Online Operating Category Application Form

Operating Category V2
Address
City
Province
Postal Code
Social Media (if applicable):
(capacity, number of seats, square footage, etc.)
Address of facility:
City
Province
Postal Code
$
(Previous Year)
$
(Current Year)
$
To demonstrate the organization’s value to the community, provide the following information:
(attendance, audience, students, clients, etc.)
Do your organization’s goals align with those of the City’s Cultural Plan goals? How do your programs and services advance the Cultural Plan?
Describe how the activities, artists and partners of the organization further the artistic and/or curatorial vision. If your organization plans to develop new work or introduce new activities, outline the specific development processes.
a) Include details such as ticket pricing/free activities, hours of activities open to public, venue choices, accessibility and support for persons with different abilities and special transportation options.

b)If applicable, please note if any of your activities specifically engage a diversity of publics (e.g. culturally diverse groups, children/youth, people from varied socio-economic backgrounds, First Nations peoples, and persons with disabilities).
Please share the results, data and themes found in your evaluation and how you respond to these discoveries.
a) Provide evidence of other sources of financial assistance, including earned revenues. Outline the organization’s funding history (e.g. BC Arts Council, Canada Council, Department of Canadian Heritage, local government, gaming, etc.).

b) Indicate any current funding strategies or fundraising plans for the future to assist with operations.

c) Outline the organization’s plan for addressing any existing or projected deficit or surplus and plans regarding the elimination of debt or the intended use of surpluses (if applicable).
Please click here to complete the Operating Category Budget for Revenue and Expenses. Once complete, please submit the documents in the section below.
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Please submit the following required documents below:
• Annual Report
• Audited Financial Statement
• Copy of Certificate of Society Incorporation
• List of Board of Directors
• List of Staff
• Confirmation Letter from Community Partner (if applicable)
• Related Support materials (eg. brochures, program plans)
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Please print your name.

Download an application form here.

Download a operating budget form here.