CCD – Project Category

Project Investment Guidelines

Purpose

To support one-time-only OR ongoing arts, cultural and heritage projects, programs, events and festivals of established groups who are not currently in receipt of an Organization or Development Category grant. Beginning in 2018, the CCD Program increased its investment in order to expand support specifically to encourage the creation and/or growth of arts, cultural, heritage and community festivals and special events.

Eligibility

  • Organizations that receive funding under other City programs (such as the Self-Help Matching Grant Program) are not eligible to apply under the Project Category for the same project.
  • Applicants must be incorporated non-profit societies (federal charitable registration is not required) and have been incorporated for a minimum of one year.
  • Assistance is provided for projects, programs, events and festivals that take place in, or are primarily focused on Port Coquitlam and its residents. Eligibility is not limited to arts, heritage and cultural groups but to any community organization, whose proposed project/program is of an arts, heritage or cultural nature, is in keeping with the organization’s mandate, and where adequate expertise is demonstrated to carry out the project/program.
  • An exception will be made with respect to art, music and theatre schools operating as private businesses in the event that a project is proposed which clearly demonstrates benefit to the community and the need for subsidy (i.e. links students or facility to the community in meaningful ways, such as outreach programs for at-risk youth). Whenever possible, schools are encouraged to partner with a non-profit group as a joint initiative.
  • For profit ventures (such as the presentation of popular entertainment or projects with a primarily fundraising objective) will not be considered.

Guidelines

  • Applicants may submit more than one application per year, provided the funding request is not for the same project and that any outstanding projects have been completed, with the final performance report submitted.
  • Significant capital projects requiring relatively large sums to acquire, develop, improve, and/or maintain a capital asset (such as land, buildings, theatres, major equipment) will not be considered; however, supplies, materials, and small relevant equipment purchases (e.g. costumes, display materials) are eligible.
  • Proposed projects require clearly articulated objectives, a described plan for meeting these objectives and an evaluation process by which to determine to what extent objectives were met.
  • Applicants may receive a maximum of $5,000 per year for a Project Category grant. Projects with diverse funding sources are encouraged.
  • Projects will not be funded retroactively; therefore, applicants are advised to apply with sufficient lead-time. All project costs occurring after the date of application will be considered eligible.
  • Investments will be awarded as a single payment; however, a final performance report must be submitted prior to consideration for future funding.
  • Projects should normally be completed within one year of receiving the City’s investment.
  • Organizations who are unsuccessful in their proposals may request feedback from the Manager of Cultural Development and Community Services in order to determine which aspects of their operations would potentially benefit from further development in order to meet the threshold eligibility or enhance their ranked status.
Complete the Online Project Category Application Form

Project Category V2
Address
City
Province
Postal Code
Social Media (if applicable):
$
(Previous Year)
$
(Current Year)
$
To demonstrate the organization’s value to the community, provide the following information:
(attendance, audience, students, clients, etc.)
Include specifics such as:

• Project title, location and date(s); • What are you planning to do? Is this an ongoing or new project/program/event? If your proposed project is one part of a larger multi-phased project, please describe. • Why are you undertaking this project? What are your goals and objectives? What do you hope to achieve? How do these fit with your mission/mandate? • What makes the project unique and/or innovative? • Who will be participating? Who is the creative team, production team or committee and what are their roles?
The following questions may help answer this question:

• What changes do you expect as a result of this project (short, medium, and long term)? • Who are the intended primary audiences and participants of the proposed project (i.e. artists, organizations, general public, members, individuals or communities)? • How will the project impact or benefit them?
• Include details such as ticket pricing/free activities, hours of activities open to public, venue choices, accessibility and support for persons with different abilities and special transporation options. • Engagement may include public presentation, performance, consultation, artistic development, participation, discourse, dissemination, and outreach and/or education activities. • If applicable, please note if the proposed project will specifically engage a diversity of publics (e.g. culturally diverse groups, children/youth, people from varied socio-economic backgrounds, First Nations peoples, and persons with disabilities).
• If you are planning an event on City property and requesting City support for a festival or event, such as production supplies (barricades, garbage containers, zero waste receptacles, tents, hand wash sink) or staff support (for delivering supplies or providing access to venues or road closure permit) please complete a Special Event Permit.

Emailfacility bookings to ensure the facility or amenity is available on your preferred date.
(participant/audience surveys, direct feedback, post-event/project evaluation, etc.)
Please click here to complete the Project Category Budget for Revenue and Expenses. Once complete, please submit the documents in the section below.
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Please submit the following required documents below:
• Annual Report
• Audited Financial Statement
• Copy of Certificate of Society Incorporation
• List of Board of Directors
• List of Staff
• Confirmation Letter from Community Partner (if applicable)
• Related Support materials (eg. brochures, program plans)
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
Any Other Related Support Materials
Drop a file here or click to upload Choose File
Maximum upload size: 67.11MB
(eg. brochures, program plans, etc)
Please print your name.

To download the application for the Project Category, please click here.

Download a Project Category budget report form here.  Applicants that receive CCD Investment Grants are required to submit a final Performance Report to the City upon completion of a project or once annually in the case of on-going activities.