Frequently Asked Questions

What is the difference between the ‘Youth Programs’ and ‘U21’ categories? Do you have to be a youth to be considered in the youth programs category?
You do not have to be a youth to be eligible for the Youth Programs Award; this category recognizes volunteers of all ages who support our community’s youth programs, excluding amateur athletics. The U21 category recognizes volunteers under the age of 21 who have demonstrated a commitment and made extraordinary contributions in any of the other five categories.
How many awards are presented in each category?
Awards will be presented to one person in each of the seven nomination categories.
Do nominees have to live in Port Coquitlam?

No, as long as the volunteer activities being considered for this award have either taken place in and/or had a direct and lasting benefit to the citizens of Port Coquitlam.

Can couples or groups be nominated for an award?
Port Coquitlam’s Volunteer Recognition Awards are for individual recognition and couples and groups are not eligible. However, City Council is appreciative of all volunteer groups who make a positive difference in our community. You are encouraged to notify the Mayor’s Office of any volunteer group(s) you feel worthy of recognition. Please provide the name of the group, the volunteer activity(ies) and a complete mailing address. During National Volunteer Week, Mayor Moore will send a personal letter to the group along with a Certificate of Appreciation.
Who can submit a nomination?
There are no restrictions. Award nominations are gratefully accepted from all individuals, groups and organizations.
How do I nominate someone?
To nominate a volunteer for the City’s Volunteer Recognition Awards, you’ll need to complete a nomination form and compile supporting information. When nominations are open, our main page will have links to the nomination checklist and online nomination form.
Can I nominate a volunteer in more than one category?
Select only one nomination category. If your nominee is involved in several different areas, select the category that best describes the majority of the individual’s volunteer activities.
Can a volunteer be nominated more than once?

Yes, but not by the same person. Because the awards nominations are submitted in confidence, occasionally several groups/individuals may nominate the same volunteer for a Volunteer Recognition Award during the same calendar year.

Are past nominees eligible for this year's Volunteer Recognition Awards?
Yes. As long as the volunteer has not previously received a Volunteer Recognition Award from the City of Port Coquitlam, he or she is eligible. If you are not certain, review the list of previous award recipients or contact the Mayor’s Office at 604.927.5410 or for confirmation.
When is the nomination deadline?
The nomination deadline is in March of each year. Please check our main page for this year’s deadlines.
Do you accept nominations after the deadline?
To be fair to all nominees and to allow the Awards Selection Committee sufficient time to consider all the nominations, late nominations will not be considered for the awards.
What is the selection criteria for the awards?

Port Coquitlam’s Volunteer Recognition Awards recognize individuals:

  • whose unpaid, voluntary contributions provide extraordinary help or care to families or groups in the City of Port Coquitlam.
  • whose continued participation in community activities, on a voluntary basis, enhances our community.
  • who voluntarily commit their time, talent and energy to improve the quality of life in the City of Port Coquitlam.
  • who have been involved, on a volunteer basis, in a program or project that has had a lasting benefit to the City of Port Coquitlam and its residents.

The Selection Committee Reviews the nominations received using the following criteria to evaluate the nominee’s volunteer activities:

  • Unpaid – Has or will the individual receive any financial or personal gain from their volunteer contributions? This includes remuneration, prizes, business contacts, clients, advertising, promotion of oneself or political gain.
  • Continued – What is the level of commitment? Has the involvement been continuous? Did it begin recently? Is it ongoing?
  • Extraordinary – Can the volunteer work or contributions be described as outstandind or remarkable? Is the level of involvement beyond that of most residents?
How is the Awards Selection Committee chosen?

The Awards Selection Committee includes the recipients of the previous year’s Volunteer Recognition Awards, Mayor Greg Moore and a City staff member whom also participates on the Committee as a non-voting member. The Lifetime Volunteer Award recipient is selected by City Council.

How are award nominees recognized?

All eligible nominees for the Volunteer Recognition Awards are, along with a guest, invited to attend an Awards and Tribute Gala held in April during Volunteer Appreciation Week. All nominees receive a Certificate of Appreciation and a civic lapel pin commemorating Port Coquitlam’s volunteers. The seven Volunteer Recognition Award recipients will also receive a personalized etched glass award.

Award recipients will also have their names added to Honour Rolls hung in the foyer at City Hall.

Are award recipients and/or their sponsors notified beforehand if their nomination has been selected for an award?

Volunteer Recognition Award recipients are announced at a special Awards Tribute held each year during Volunteer Appreciation Week in April.All nominees and a guest are invited to attend the event.

The names of the award recipients are not shared with anyone prior to that event. It ruins the surprise!

Following the Tribute, a press release is sent to the local newspapers and the names of the selected award recipients are usually published in the newspapers as well as appearing on the City’s website.

How do I submit an online submission?

A link for an online nomination form is posted on our main page when nominations are open.