Attending a Council Meeting or Public Hearing

Delegation Process

Members of the public may request to make a presentation to Port Coquitlam City Council at a Committee of Council Meeting about issues affecting the City. Depending on the topic, some delegations will be scheduled for a Council Committee Meeting prior to going to Council.

A maximum of three delegations will be accepted per Council meeting.
Requests must be made in writing by noon on the Tuesday prior (one week before) to the Council meeting at which you wish to appear. See Delegation Requests below. If there is no available time slot, a staff member of the Corporate Office will contact you to make alternate arrangements.
Maximum two speakers per delegation.
Maximum five minutes per delegation, regardless of how many speakers.
Materials to be included in the agenda must be provided to the Corporate Office by noon on the Wednesday prior to the Council meeting.
Maximum six slides per PowerPoint presentation. Presentations must not be for personal, professional or pecuniary benefit, and visualizations must be factual.
Delegations may not be made on any Official Community Plan or zoning applications between the conclusion of a public hearing and Council’s final reading of the bylaw.

Submit a request to be appear as a delegation.

Submit Delegation Request Form Online

Download PDF of Delegation Request Form [PDF/1.8MB]

If you download the PDF form, submit it by email to [email protected], or hand deliver/mail it to Legislative Services (Second Floor, Port Coquitlam City Hall, 2580 Shaughnessy Street, V3C 2A8).

A Legislative Services will contact you to confirm your attendance at the meeting. If you require any audio/visual equipment, advise the staff member at that time.

Public Hearings Process

Public Hearings are held to allow people or interested parties who believe their interests may be affected by a proposed bylaw(s) the opportunity to make representations to the Council. Participate in person at the Public Hearing on the date, time, and location in the public notice of the public hearing or through written submissions in advance of the public hearing.

Following the adjournment, the Regular Council Meeting will reconvene and Council may give consideration to the permit on the Reports portion of the Agenda.

Submit Written Comments

In order to afford Council the opportunity to review your comments in advance of the Public Hearing please forward your submission prior to noon on the day of the Public Hearing by:

Email: [email protected]
Mail: Corporate Office, City of Port Coquitlam 2580 Shaugnessy Street, Port Coquitlam, BC V3C 2A8

*Written submissions, including names and addresses (Street and City only) will become part of the public record and will be published on the City’s website and available at the Corporate Office for public inspection.

Speak At The Public Hearing

Participate in person at the Public Hearing on the date, time, and location in the notice of public hearing.

*Video recordings of Public Hearings are streamed live and archived on the City’s website at portcoquitlam.ca/council.

What is the notification process?

Notices of public hearings are provided minimum 7 days prior to the Public Hearing meeting date. Notices are shared via this webpage and on the City’s social media channels: Facebook, Instagram, X/Twitter.

Where do I get information about the bylaw?

Copies of the proposed bylaw and the relevant background reports can be reviewed on this page (above) or at City Hall with an appointment at the Corporate Office (2nd Floor – City Hall) during regular business hours.

Questions about the proposed bylaw and its development application should be directed to Development Services at 604.927.5244.

What happens at a public hearing?

All public hearings, in person or electronic, follow a similar procedure:

An opening statement is read, outlining the hearing procedures.
The Corporate Officer informs Council of any written submissions received prior to the public hearing.
The Director of Development Services gives a descriptive overview of what is proposed by the bylaw.
The applicant is given an opportunity to comment on the application.
Members of the public are invited to make verbal submissions.
The speakers then indicate whether or not they support the bylaw and why.
During in-person public hearings only, speakers may also present written submissions to the Corporate Officer.
Members of Council may ask questions at any time but will not speak their views or debate the bylaw.
When there is no one else wishing to speak, the public hearing is then closed.
There may be more than one public hearing held on the same night.
The public hearing is live-streamed and recorded online for public viewing through the City’s website archives.
By attending the public hearing in person or electronically, you consent to your personal information being collected and disclosed as per sections 26(c), 26(g), 33.1(1)(q), and 33.2(a) of the Freedom of Information and Protection of Privacy Act.

What happens after the public hearing is closed?

After a public hearing is closed, Council is not permitted to listen to any further delegations or receive any written submissions on the same bylaw.

Usually, Council will consider third reading of the bylaw on the same night as the public hearing, but may postpone the vote to a future Council meeting and/or request additional information from staff.

At third reading of the bylaw, Council decides whether it wishes to proceed with the bylaw, make changes to the bylaw, or not proceed.

Attending a Council Meeting or Public Hearing

Delegation Process

Delegation Criteria

Delegation Requests

Public Hearings Process

Provide Input on Public Hearing

Frequently Asked Questions