Filming Requirements

All filming applications must be approved by the Director of Development Services prior to the filming taking place.

Payment of all fees and security deposits must be received by the Development Services Department a minimum of three business days before filming is to commence.

• A non-refundable Permit Fee of $750, to cover the cost of administration time, is required at the time of application.
• Payment for a City Location Supervisor (at the discretion of the Direction of Development Services) and any other City staff (staff hourly rate) and materials required, including signage to restrict parking or close roads, is required.  This cost to be invoiced by the Finance Division.
• Deposit (minimum amount is $5,000) to cover the cost of City staff helping in preparation for the filming such as signage, traffic control, relocating municipal equipment, etc.  Final costs will be based on actual time including overtime, materials, supervision, overhead and any damages to City Property.  The deposit is refunded upon satisfactory completion of filming, inspection, and payment of all City invoices.
• Rental fees for City buildings and facilities, parks and/or road closures. Civic facilities are usually only available after regular working hours; some recreation facilities may be used during working hours subject to approval from the Director of Parks. A rental fee of $150 per hour is applicable for the use of civic amenities.

Obtain a business licence from the Bylaw Services Division.

Secure a permit for any fireworks or “Movie Pyrotechnics” as  required by the Fire Protective Services Bylaw 3880 [PDF/462KB]. Contact the Fire Department at 604.927.5466 for permit details and application.

For filming taking place in the downtown area, provide filming details to the Business Improvement Association.

• all filming locations
• fire access routes
• all parking locations needed for crew, trailers and equipment
• all road closures needed and times of closure plus any “No Parking” signage and traffic control that may be required (Street closures for arterial roads are limited to non-rush hours only)
• any City property that may be required to be relocated or removed during filming
• alterations to grounds and buildings

Coordinate traffic control measures with the Coquitlam RCMP (Tel 604.945.1550) and receive approval from the Director of Engineering & Operations. Payment is to be paid directly to the City.

Deliver a letter (to be approved by the Director of Development Services) to surrounding neighbours and businesses informing them of filming dates and times and including a contact name and telephone number. This letter must be delivered a minimum of three business days before filming is to commence.

Arrange approval and compensation for lost business with individual businesses.

Liaise with Translink Special Events (Tel 604.453.4609) regarding any disturbances to transit services.

Observe all City Bylaws, specifically the Noise Bylaw and Traffic Bylaw [PDF/387KB]. Contact the Bylaw Services Division for more information.

Complete Certificate of Insurance [PDF/235KB] with the City of Port Coquitlam as the additional named insured. The minimum insurance coverage amount is five million dollars. The insurance policy shall provide that no expiry, cancellation, or material change in the policy shall become effective until after thirty (30) days of notice of such cancellation or change is given to the City of Port Coquitlam by registered mail.

Appoint and provide contact information for one company representative to address all filming issues (usually the Location Supervisor).